IT Department

Find out more about the database, tools and architecture of HCM, and how to complete many of the basic tasks associated with these systems.

General HCM Job Aids

• Department & Location Codes in PeopleSoft

• DWA Password Self-Service

• DWA Security Request Form Instructions

• How to Maintain Reports To Information

• Entering Licenses and Certification

• HCM Account Code (Combo Code) Structure

• How to Add to Favorites in PeopleSoft

• How to Change Your Password Using Cherwell

• How to Clear Cache in Web Browser
  
  

Self Service Job Aids

• Add or edit your home or mailing address

• Access the Work Number (TALX) for income verification

• Add, change, edit, or delete your emergency contact information

• Add or edit your phone numbers

• Personal Information Summary

• How to Apply for Jobs Using eRecruit

• How to View and Print Your Pay Advice

• How to View, Edit, and Add Voluntary Deductions

• How to View/Edit W-4 Tax Information

• How to Access Your Self-Service W-2 Forms

• How to Submit a W-2 Reissue Request

• How to Submit Leave Requests

• How to Modify/Cancel Leave Requests

• How to Review Leave Request / Donation History

• How to Add Covid-19 Vaccination Information Updated Mar 2022

• How to Add Covid-19 Testing Information Oct 2021

• How to Add Covid-19 Booster Information Mar 2022

• How to Resize an Image (For Covid-19 Vaccination Information Attachment) Mar 2022
  
  

Benefits Enrollment Job Aids

• Self Service: Open Enrollment Instructions Oct 2022
  
  

HCM Training Manuals

• PAR Processing Handbook Jan 2023

• Time & Labor Handbook Aug 2023
  
  

Site Administrators (Principals & Dept. Heads) Training Materials

• HR Manager Dashboard

• Certificated Supervision, Observation and Evaluation Manual

• How to Run Covid-19 Compliance Reports Job Aid Aug 2021

• How to Add Covid-19 Testing Data for Staff Job Aid Oct 2021

• Entering a Performance Evaluation Summary into PeopleSoft

• How to Run the Annual Employee Notifications Report Aug 2017

• How to Run the Assignment Book Report

• How to Maintain Reports to Information

• How to Run the Certificated Evaluations Report Sep 2021

• How to Run the Classified Evaluations Report

• Layoff and Bumping Training Manual

• PeopleSoft for Site Administrators Training Manual

• PeopleSoft HCM for Site Administrators Job Aid Packet Aug 2017

• Recruiting Solutions Training Manual Updated Jun 2017
  
  

PAR (Personnel Action Request) Job Aids

• Request a New Position PAR

• Fill a Vacant Position PAR

• Change Position Attributes PAR

• Add a Concurrent Job PAR

• Assignment Change PAR

• Hire/Rehire PAR

• Salary Change PAR

• Leave of Absence PAR

• Termination PAR

• FTE Conversion Chart

• How to Search for, Approve or Print a PAR

• How to Save or Cancel a PAR in Draft Status

• Overallocated Position Management Process

• PAR Instructions

• PAR Search

• Special Compensation Codes

• How to Check Live Scan Fingerprint Status

• Standard PAR Process for ROP Assignments
  
  

Other HCM Reports Job Aids

• How to Run the Allocations Status by Assignment Report

• How to Run the Allocations Status by Funding Report

• How to Run the Filled Positions Report
  

Time & Labor Job Aids

• Monthly Timekeeping Tips, found here.
  

• Time and Labor WorkCenter

• Updated! What Timekeepers Should Know

• How to Manage Stipends

• How to Run the Audit Paid to Reported Time Report 

• How to Run Leave Balance Reports

• How to Run the Cross-Site Account Code Charges Report

• How to Run the Cross-Site Account Code Charges Report to Excel

• How to Run the Site Account Code Charges Report

• How to Run the Site Account Code Charges Report to Excel

• How to Run the Time Summary Report

• How to Run the Time Summary Report to Excel

• Time Summary Report by Employee

• Monthly Payroll Checklist for Managers

• How to Report Time

• How to Report Time for Visiting Teachers

• How to Run the T&L Blank Account Code Report

• How to Update the Combo Code (Budget Number) for Professional Development Subs

• How to Verify Jobs in SmartFindExpress (SAMS)

• SAMS/SmartFindExpress Updates and Clarifications

• SAMS Interface Frequently Asked Questions

• SAMS/SmartFindExpress-New Changes to Website Updated Mar 2022

• Time and Labor Reports and How to Use Them

• Payroll Deadlines/Records Retention

• New! Payroll Schedule 2024 

• Payroll Time Reporting Codes Effective Sept 2021
  
  

Summer School Resources

• Time and Labor for Summer School Handbook Updated May 2023

• How to Report Time for Summer School Job Aid

• How to Run Time Summary Report for Summer School Job Aid