Next Year Information 12/7/21

Next Year Information
Posted on 12/07/2021 at 08:25

During the weekend of December 3, 2021, the IT Department ran a process to update PowerSchool for the 2022-23 school year. This email provides important information to assist schools in identifying where students will be attending next year, as well as specific directions on how to properly enroll students in PowerSchool. Please share this information with other appropriate school staff at your site.

Charter schools must submit their 2022-23 calendar term dates to the Charter School Office by Monday, January 31, 2021. Charter schools will not be able to enroll into 2022-23 until IT has configured their term dates for the future year. Please contact Susan Park [email protected] or Tiffany Degraffenreid [email protected] in the Charter Schools Department.

Reports for Next Year:

The following reports provide information regarding where students will be enrolled next year and their grade levels. These reports should be run periodically and up to the end of the school year to ensure students’ next grade and next school are correctly set. To run these reports, select Reports on the left-side menu, select sqlReports, then expand the group of Enrollment reports:

  • Next Year All Students – Shows all students identified to attend your school next year (continuing or new students)
  • Next Year Incoming Students – Shows all new (incoming) students who will be attending your school next year
  • Next Year Outgoing Students – Shows all students who will be attending a different school next year (outgoing students)
  • Students Who May Be Missing Next School – Shows students where we may not know where the student will be attending next year. Use the Scheduling Setup page, in PowerSchool, to set the Next School to your school for these students or to indicate the student is Not continuing next year.

IMPORTANT: General rules for enrolling, transfer out and editing student enrollments between two school years. Please read the directions provided below to ensure students are enrolled correctly for next year.

Verify you are in the correct term year by always double-checking the “Term” in the upper, right-hand corner of your PowerSchool page. Do not have multiple tabs open with different term years on each tab when processing enrollments.

  1. If the Term, in the upper, right-hand corner, is the 21-22 school year, your dates must be within the 2021-22 school year.
  2. If the Term, in the upper, right-hand corner, is the 22-23 school year, your dates must be within the 2022-23 school year.

Do Not Transfer Out/Drop students to Pre-Register for next year:

In July, active students will automatically enroll for 2022-23 during the “End-of-Year Process.” The next school and next grade define where a student is placed for next year. Unless a student is inactive and not currently attending, please DO NOT exit active students and re-enroll students into school to pre-register for next year. Follow the instructions below for various next year enrollment scenarios:

  • For students actively enrolled at another school in the current school year:

If you need to enroll a student “for next year” who is actively enrolled at another school, you will need to change the Next School and Next Grade Level. Select the District Student Search tab from the start page to search for the student you need to change and make any necessary changes to the Next School and Next Grade Level. Please note that these students' demographic data will be inaccessible until after the End-of-Year process when their official enrollment belongs to your school.

  • For students continuing next year:

IT’s next year process has run and identified student’s next year enrollment. If you see a discrepancy and know a student will be continuing next year, please use the Scheduling Setup page to update the Next School to your school.

  • For students who are currently inactive:

If you need to enroll a student “for next school year,” who is currently inactive:

  1. Prior to enrolling the student at your school, change the Term to 22-23 (2022-2023). The Term can be changed in the upper, right-hand corner of the page.
  2. Find the student using District Student Search
  3. Click the pencil icon, in the School column, to access Student Transfer
  4. Use the Transfer to School tab to transfer the student to your school
  5. Use the Re-Enroll in School tab to pre-register the student at your school
  6. Set the Entry Date to the first day of school for next year, 08/29/2022 (adjust the date, if needed, at charter schools and other sites which begin earlier or later than August 29). Enter the appropriate Grade Level for next year, and select an appropriate Entry Code. For additional information, please refer to the Enrollment Handbook.
  7. Click Submit
  • Students who are NEW to the district:
  1. Prior to enrolling the student at your school, change the Term to 22-23 (2022-2023). The Term can be changed in the upper, right-hand corner of the page.
  2. Select Enroll New Student, from the Start Page, in PowerSchool
  3. Set the Entry Date to the first day of school for next year, 08/29/2022 (adjust the date, if needed, at charter schools and other sites which begin earlier or later than August 29). Enter other information required for enrolling a new student. For additional information, please refer to the Enrollment Handbook.
  4. Click Submit
  5. If potential duplicates appear, double-check that the student you are trying to enroll does not already appear in PowerSchool
  6. Enter any additional information on the Demographics page
  7. Set the Next Year Grade Level and Next Year School for the student
  8. Click Submit
  • Students not continuing next year:

If you know a student will not be continuing next year, please use the Scheduling Setup page to update the Next School to Not continuing next year.

All schools must provide the necessary information on the District Exit page once the school year has ended for all students (K-12) not continuing in our district.  Please note where students are going for next year as you will need this information later in the year.