On Friday, July 30, 2021, the IT Department ran the End-of-Year process in PowerSchool. This process closes enrollment records for 2020-21 and creates the 2021-22 enrollments for continuing students who are now “Active."
Important information and reminders are listed below for your reference. Please consider sharing this announcement with anyone that needs to know:
- Default Term: The Term (shown in the upper right-hand corner of the screen) will default to 21-22. This change applies to PowerSchool Administrator, PowerTeacher, and the Parent/Student Portal. For PowerSchool Administrator users, if you change the Term to a prior year, please remember to change it back to 21-22 when you are done.
- The first day of student enrollment at a school should be the actual first day of attendance. The first day of class must be the first day of attendance on or after the enrollment date.
- The last day of student enrollment at a school should be the day after the last day of actual attendance. The last day of a class should be the day after the last day of actual class attendance.
- Enrollment: Schools have full access to all of their 2021-22 students, including incoming students previously enrolled at other schools at the end of the 2020-21 school year. Pre-Registered students are now Active at your school. Important: Ensure that your Term is set to 21-22 before enrolling students into your school. Please refer to the Enrollment Handbook for specific instructions on enrolling new students.
- Prevent Creating Duplicate Student IDs – Before enrolling a new student, you must check to see if the student was previously enrolled in a San Diego Unified School. Many students already have a district ID, and a thorough search will eliminate the chance of creating duplicate enrollment and multiple student IDs for the same student. Refer to the Preventing Duplicate Student IDs Job Aid for more information.
- Pre-Registered Students: Students enrolled after Monday, August 2, 2021 may initially appear as Pre-Registered in PowerSchool. IT will run a process overnight to make such students Active.
- Transferring Students: Effective Monday, August 2, 2021, schools can use the District Search and Student Transfer pages to transfer active or inactive students. Please note that the last day schools may transfer active students will be Friday, September 10, 2021. After this date, schools will only have access to transfer inactive students using District Search and Student Transfer. Please refer to the Enrollment Handbook for information on transferring students.
- Secondary and K-8 schools: IT has made necessary adjustments so schools using PowerScheduler may continue to do so until ready to commit their master schedule. IT sent instructions regarding the Secondary Master Schedule commit process to schools on Tuesday, June 8, 2021. If you have not already done so, please submit your commit dates by filling out the 2021-22 Commit Questionnaire as soon as possible. Important: For PowerScheduler to work correctly for transferred/newly enrolled students, please confirm that Next School and Next Grade match the school and grade the student will be enrolled in for 2021-22.
- Elementary: You can now use the mass enroll scheduling function in PowerSchool to schedule students into classes for the school year 2021-22.
- Check Professional Learning for upcoming PowerSchool Training and Open Labs.
- Reports: Although many reports in PowerSchool under the SDUSD and SqlRports tab can produce data from prior years, most are designed to report on current data. After running the End of Year process, certain reports will not provide expected results for prior year terms. Please refer to the job aid, Running Reports After End of Year, to identify reports which will not work for prior years.
- School Setup: The following pages are accessible to Power Users at each school to prepare for the 2021-22 school year. As a reminder, these pages will be locked after September 14, 2021. This cutoff date will be earlier for sites that begin earlier than August 30, 2021.
- Parent/Student Portal: Changes have been made to the PowerSchool Parent/Student Portal to prevent parents and students from seeing 2021-22 scheduling information. When your school is ready, you can re-enable the Parent/Student Portal at your school. For instructions on how to re-enable or further information about the Parent/Student Portal, please refer to the Parent and Student Portal Administration handbook.
- Please note, the IT Department will enable the PowerSchool Parent/Student Portal on Friday, August 27, 2021 at 12:00 PM, for schools who have not already done so. If necessary, schools may disable the portal again after 12:00 PM on Friday, August 27, 2021. However, if your school chooses to disable the portal again, please be sure to enable access for parents and students by the first day of school.
- PowerSchool Training: Please refer to Professional Learning for upcoming PowerSchool Training and Open Labs.
- Active Directory: Student accounts will be disabled in early August for students who have graduated or will not be continuing in 2021-22.
- School Finder website: The School Finder website has been updated to reflect 2021-22 as the current school year.