End-of-Year Information for Schools 7/30

End-of-Year Information for Schools
Posted on 07/30/2021 at 11:40

This email announcement contains important information for schools regarding the end of the 2020-21 school year in PowerSchool. Please share this information with other appropriate school staff at your site.

PowerSchool will be brought down for maintenance Friday, July 30, 2021, at 4:00 PM. System downtime may be up to 76 hours. The system should be available on Monday, August 2, 2021. Summer School sites will NOT be affected. During this maintenance, the End-of-Year process will run in PowerSchool.

Other important information about the End-of-Year process is summarized below:

  • The End-of-Year process closes the 2020-21 school year enrollments and commences the new year 2021-22.
  • When the End-of-Year process is complete, PowerSchool will be in the 2021-22 school year.
  • Schools will have full access to all of their 2021-22 students, including incoming students who were enrolled at other schools at the end of the 2020-21 school year.
  • Do Not withdraw or drop students who were active at the end of the 2020-21 school year.
  • IT will make necessary adjustments so schools using PowerScheduler may continue to do so until they are ready to commit their master schedule. Please note, the commit process applies to secondary schools only, including K-8.
  • Elementary schools may continue to work on their master schedules for 2021-22 or take advantage of the open labs to finalize scheduling. Visit Professional Learning for upcoming open lab dates.
  • Although many reports in PowerSchool can report on data from prior years, most of the customized reports we’ve created on the SDUSD and sqlReports tab are only designed to report on current-year data. After running the End-of-Year process, certain reports will not provide expected results for prior-year terms. Please refer to the job aid, Running Reports After End of Year, to identify reports which will not work for prior years. Schools may wish to print some reports before End of Year, as needed. It is not required to print any reports.
  • Please note that Active Directory accounts will be disabled in early August for graduating seniors or students not continuing in 2021-22.
  • Effective Monday, July 19, 2021, IT will add an informational message to PowerSchool to remind users that PowerSchool will be unavailable duirng maintenance. This message will appear at the bottom of most pages in PowerSchool Administrator, PowerTeacher, and the Parent/Student Portal. This message will be removed once maintenance is complete.
  • Effective Monday, August 2, 2021, the Parent/Student Portal will be disabled for schools in order to prevent parents and students from seeing 2021-22 scheduling information. When your school is ready, you can re-enable the Parent/Student Portal for the 2021-22 school year. Further instructions will be provided regarding how to re-enable the portal at your school.
  • Please note, the IT Department will enable the PowerSchool Parent/Student Portal on Friday, August 27, 2021, at 12:00 PM, for schools who have not already done so. If necessary, schools may disable the portal again after 12:00 PM on Friday, August 27, 2021. However, if your school chooses to disable the portal again, please be sure to enable access for parents and students by the first day of school.