Special Procedures

The Research and Evaluation Department has developed guidelines to assist you in certain complex state or district required tasks.

Online School Contacts Form

Principals and their designees maintain various school contact information using this form. They may designate multiple contacts for each area of responsibility-a primary contact and optional secondary contact(s). The principal is the default contact for any areas left unassigned.

Principals can share the work of maintaining their school contacts with another staff member by logging into the form and selecting a designee for the Contacts Form. The designee will then be able to access the form using his/her own district ID/password and update the school's contacts.

The Online School Contacts Form can be maintained by going to the district homepage, www.sandi.net, then go to Departments >Integrated Technology Division > IT Resources > Research and Evaluation.  Then click Login in the upper right corner.  Once you have logged in, under Quick Links, click Staff-My Responsibilities.

Questions? Please contact Jim Gustafson ([email protected], 619.725.7195)

Ethnicity and Race Data Collection and Reporting

Following revised federal guidelines, the district changed the way it collected and reported student ethnicity and race data in 2009-10. These changes and their impact are summarized in this informational brief.

PowerSchool Exit Page

To make student exit documentation streamlined, centralized, and current, PowerSchool has a page where schools can document where students have gone after leaving the district. Please see this page for complete information on how to accurately document students that have left the San Diego Unified School District.

Determining a Student's Class-of Year

At the beginning of each semester, the Research and Evaluation Department re-examines the class-of (grad year in PowerSchool) status for each student. Class-of determines which year's graduation requirements apply to a student. District Procedure 4770 states that the graduation requirements for a year apply to all members of that class-of through an additional (5th) year of high school. After that year, the current graduation requirements apply. Moreover, various sorts of testing (FitnessGram, SBAC) are dependent on class-of.

A student's class-of or projected graduation year is determined to happen three school years after the student first attempts at least 3 credits as a 9th grader. The class-of year is not an indicator of when a student really will graduate, but is merely a projection of when he/she is expected to graduate. It is used as a "marker" to determine a student's progress and also to determine a student's testing level. Please view this document to see how class-of is determined.

Credit-Based Grade Level Calculation

At the beginning of each semester, the Research and Evaluation Department recalculates grade levels of high school students based on credits earned toward graduation and other criteria contained in Administrative Procedure 4770. This is done to make grade level determination consistent across all district schools, so that it represents actual progress towards graduation. Please view this document to see how high school grade level is calculated.