IT Department

On Friday, June 28, 2024, the IT Department ran the End-of-Year process in PowerSchool. This process closed enrollment records for 2023-24 and created the 2024-25 enrollments for continuing students who are now “Active.”

Important reminders:

• Default Term: The Term (shown in the upper right-hand corner of the screen) still shows the previous school year. The Term will be updated to the correct default year, 24-25, during a maintenance window after 4:00 PM today. This change applies to PowerSchool Administrator, PowerTeacher, and the Parent/Student Portal. For PowerSchool Administrator users, if you change the Term to a prior year, please remember to change it back to 24-25 when you are done.

• Dates in PowerSchool:

  • When enrolling a student, the first day of enrollment at a school should be the actual first day of attendance. When scheduling a student, the first day of class must be the first day of attendance on or after the enrollment date.

  • When withdrawing (dropping) a student, the last day of enrollment at a school should be the day after the last day of actual attendance. When making schedule changes, the last day of a class should be the day after the last day of actual class attendance.

• Enrollment: Schools now have full access to all 2024-25 students, including incoming students previously enrolled at other schools at the end of the 2023-24 school year. Pre-Registered students are now Active at your school. Important: Ensure that your Term is set to 24-25 before enrolling students into your school. Please refer to the Enrollment Handbook for specific instructions.

• Duplicate Student IDs – Before enrolling any student, use the District Students Search to check for prior enrollment in any San Diego Unified school. DO NOT create a duplicate ID. Refer to the Preventing Duplicate Student IDs job aid for more information.

• Incomplete Enrollments – If the student demographic page is not completed and submitted during enrollment, the student will not be considered fully enrolled, and their enrollment will not be included in the total school count. To identify these students, run the Incomplete Enrollment Report, then finalize their enrollment process by completing and submitting the demographics page. To run this report, select sqlReports from the Start Page, then expand the group of Enrollment reports.

• Pre-Registered Students: Students enrolled after Monday, July 1, 2024, may initially appear as Pre-Registered in PowerSchool. An overnight process will make these students Active the next day.

• Transferring Students: Effective Monday, July 1, 2024, schools can use the District Search and Student Transfer pages to transfer active or inactive students. Please note that the last day schools can use the Transfer Active Student process is Friday, August 23, 2024. After this date, you will no longer be able to transfer a student who is active at another school. Please refer to the Enrollment Handbook for information on transferring students.

• Scheduling:

  • Secondary and K-8 schools: IT has made necessary adjustments so schools using PowerScheduler may continue to do so until ready to commit their master schedules. IT sent instructions regarding the Secondary Master Schedule commit process to schools. If you have not already done so, please submit your commit dates by filling out the 2024-25 Commit Questionnaire as soon as possible.

  • Elementary: You can now use the mass enroll scheduling function in PowerSchool to schedule students into classes for the school year 2024-25.

  • Important: To access newly enrolled/transferred students in PowerScheduler, confirm that their Next School matches the school of enrollment and that the Next Grade matches the grade the student enrolled in for 2024-25.

• School Setup: The following pages are accessible to Power Users at each school to prepare for the 2024-25 school year. As a reminder, these pages will be locked after August 27, 2024. This cutoff date will be earlier for sites that begin earlier than August 12, 2024.

• Parent/Student Portal: Effective Monday, July 1, 2024, the Parent/Student Portal will be disabled to prevent parents and students from seeing 2024-25 scheduling information. When your school is ready, you can re-enable the Parent/Student Portal for the 2024-25 school year. Please note that the IT Department will enable the PowerSchool Parent/Student Portal on Friday, August 9, 2024, at 12:00 PM for schools who have not already done so. If necessary, schools may disable the portal again after noon on that day. However, if your school chooses to disable the portal, please be sure to enable access for parents and students by the first day of school. For instructions on how to re-enable or further information about the Parent/Student Portal, please refer to the Parent and Student Portal Administration Handbook.

• Active Directory: Student accounts will be disabled in early July for graduating seniors or students not continuing in 2024-25.

• School Finder: The School Finder website has been updated to reflect 2024-25 as the current school year.

• Handbooks and Job Aids: Please refer to the PowerSchool Handbooks and Job Aids page for updated PowerSchool handbooks and job aids.

• Training: Please register in Professional Learning for upcoming PowerSchool Training and Open Labs.