This email announcement contains important information for schools regarding the end of the 2022-23 school year in PowerSchool. Please share this information with other appropriate school staff at your site.
PowerSchool will be brought down for maintenance Friday, June 30, 2023, at 4:00 PM. System downtime may be up to 76 hours. The system should be available on Monday, July 3, 2023. Summer School sites will NOT be affected. During this maintenance, the End-of-Year process will run in PowerSchool.
Other important information about the End-of-Year process is summarized below:
- The End-of-Year process closes the 2022-23 school year enrollments and commences the new year 2023-24.
- When the End-of-Year process is complete, PowerSchool will be in the 2023-24 school year.
- Schools will have full access to all of their 2023-24 students, including incoming students who were enrolled at other schools at the end of the 2022-23 school year.
- DO NOT withdraw or drop students who were active at the end of the 2022-23 school year.
- IT will make necessary adjustments so schools using PowerScheduler may continue to do so until they are ready to commit their master schedules. Please note that the commit process only applies to secondary schools, including K-8.
- Elementary schools may continue to work on their master schedules for 2023-24 or take advantage of the open labs to finalize scheduling. Visit Professional Learning for upcoming open lab dates.
- Although many reports in PowerSchool can report on data from prior years, most of the customized reports we’ve created on the SDUSD and sqlReports tab are only designed to report on current-year data. After running the End-of-Year process, certain reports will not provide expected results for prior-year terms. Please refer to the job aid, Running Reports After End of Year, to identify reports which will not work for prior years. Schools may wish to print some reports before End of Year, as needed. It is not required to print any reports.
- Please note that Active Directory accounts will be disabled in early July for graduating seniors or students not continuing in 2023-24.
- Effective Monday, July 3, 2023, the Parent/Student Portal will be disabled to prevent parents and students from seeing 2023-24 scheduling information. When your school is ready, you can re-enable the Parent/Student Portal for the 2023-24 school year. Further instructions will be provided regarding how to re-enable the portal at your school.
- Please note that the IT Department will enable the PowerSchool Parent/Student Portal on Friday, August 18, 2023, at 12:00 PM, for schools who have not already done so. If necessary, schools may disable the portal again after noon on that day. However, if your school chooses to disable the portal, please be sure to enable access for parents and students by the first day of school.