In reference to Administrative Circular No. 91, schools must enter Bell Schedules and Calendar information in PowerSchool by March 3, 2023. The IT Department has applied basic configuration to the 2023-24 calendars, which include mandated holidays and district breaks. As a reminder, the 2023-24 Bell Schedules and Calendar will open in PowerSchool on February 22, 2023, and lock on September 5, 2023.
Elementary Schools: If you are an Elementary school that chooses to copy the master schedule, you must first submit a case to the IT Help Desk indicating the request to copy your school’s master schedule. The copy process must be complete before updating the Bell Schedule names or entering the Calendar for the 2023-24 school year.
Secondary Schools: If your school is changing the number of Periods or Cycle Days for 2023-24, you must submit a request to the IT Help Desk indicating the changes. The IT Department will need to complete the appropriate changes before updating the Bell Schedule names or entering the Calendar for the 2023-24 school year.
Bell Schedule and Calendar reports in PowerSchool
To enter your Bell Schedule and Calendar information for 2023-24, please refer to the Bell Schedule and Calendar Setup Job Aid for directions. We’ve included the list of reports below as a resource to use while completing this task. Alternatively, you can visit Professional Learning and sign up for Elementary Master Schedule or Secondary Scheduling Open Labs.
- Bell Schedule and Calendar Counts by School – This report shows Bell Schedule and Calendar information by school. To view information for a different year, change the Term in the upper right-hand corner of the page and re-run the report. Only that school’s information will be shown when running the report from a school. If running the report from District Office, you may optionally specify that you only want to include district elementary, middle, high schools, and alternative sites; if set to “No,” Early Childhood and charter schools will be included. To run this report select sqlReports, then expand the group of Attendance reports.
- Bell Schedule Details – This report lists Bell Schedules for a given school, including Start and End Times. To view Bell Schedules for a different year, change the Term in the upper right-hand corner of the page and re-run the report. You may optionally specify that you only want to include periods that meet less than or equal to a certain number of minutes. To run this report select sqlReports, then expand the group of Attendance reports.
- Calendar Setup – This report shows Calendar information for a given school. To view Calendar information for a different year, change the Term in the upper right-hand corner of the page and re-run the report. You may optionally include off-session days. There is also a feature to check for in-session days which are missing a Cycle Day or Bell Schedule. To run this report select sqlReports, then expand the group of Attendance reports.