Next Year Information (12/5/22)

Next Year Information
Posted on 12/05/2022 at 09:30

During the weekend of December 2, 2022, the IT Department ran a process to update PowerSchool for the 2023-24 school year. This email provides important information to assist schools in identifying where students will be attending next year, as well as specific directions on how to properly enroll students in PowerSchool. Please share this information with other appropriate staff to ensure students are enrolled correctly for next year.

Reports for Next Year

The following reports provide information regarding where students will be enrolled next year and their grade levels. Run these reports periodically and up to the end of the school year to ensure students’ next grade and next school are correctly set. To run these reports, select Reports on the left-side menu, select sqlReports, then expand the group of Enrollment reports:

  • Next Year All Students – Shows all students identified to attend your school next year (continuing or new students)
  • Next Year Incoming Students – Shows all new (incoming) students who will be attending your school next year
  • Next Year Outgoing Students – Shows all students who will be attending a different school next year (outgoing students)
  • Students Who May Be Missing Next School – Shows students where we may not know where the student will be attending next year.

General Rules for Enrolling, Transfer Out and Editing Student Enrollments

  • Always start by verifying that you are in the correct term year

Double-check the “Term” in the upper, right-hand corner of your PowerSchool page. Do not have multiple tabs open with different term years on each tab when processing enrollments.

  • If the Term in the upper, right-hand corner is the 22-23 school year, your dates must be within the 2022-23 school year.
  • If the Term in the upper, right-hand corner is the 23-24 school year, your dates must be within the 2023-24 school year.
  • DO NOT Transfer Out/Drop students to Pre-Register for next year:

In July, active students will automatically enroll for 2023-24 during the “End-of-Year Process.” The next school and next grade define where a student is placed for next year. Unless a student is inactive and not currently attending, please DO NOT exit active students and re-enroll students into school to pre-register for next year.

  • For students actively enrolled at another school in the current school year:

To enroll a student “for next year” who is actively enrolled at another school, you will need to change the Next School and Next Grade Level. Select the District Student Search tab from the start page to search for the student you need to change and make any necessary changes to the Next School and Next Grade Level. Please note that these students' demographic data will be inaccessible until after the End-of-Year process when their official enrollment belongs to your school.

  • For students continuing next year:

The Next Year Process identifies next year enrollment based on the student’s Next School setting in PowerSchool. If you see a discrepancy and know a student will be continuing at your school next year, please use the Scheduling Setup page to update the Next School to your school.

  • For students not continuing next year:

If you know a student will not be continuing next year, please DO NOT Transfer Out/Drop the student, use the Scheduling Setup page to update the Next School to Not continuing next year.

  • To Pre-Register students for 2023-24 who are NEW to the district OR Inactive.

Verify you are in the correct term!

1. Prior to enrolling the student at your school, change the Term to 23-24 (2023-2024). The Term can be changed in the upper, right-hand corner of the page.

2. Start by using District Student Search when pre-registering any student to prevent creating a duplicate ID if the student already exists.

  • If a student match is found and the student is Inactive, click the pencil icon under the School column to access Student Transfer
  • Use the Transfer to School tab to transfer the student to your school
  • Use the Re-Enroll in School tab to pre-register the student at your school
  • Set the Entry Date to the first day of school for next year, 08/21/2023. Enter the appropriate Grade Level for next year and select an appropriate Entry Code.
  • Click Submit.
  • If no student match is found, select Enroll New Student from the left-side menu on the PowerSchool Start page.
  • Set the Entry Date to the first day of school for next year, 08/21/2023. Enter other information required for enrolling a new student.
  • Click Submit.

3. Sometimes PowerSchool finds potential duplicates based on last name, DOB, or phone number. If this happens, double-check that the student you are trying to enroll does not already appear in PowerSchool.

4. IMPORTANT! Complete the enrollment by entering all the required information on the Demographics page.

5. Click Submit.

For additional information, please refer to the Enrollment Handbook.