Next Year Setup Information 11/20/20

Next Year Setup Information
Posted on 11/20/2020 at 10:40

During the weekend of December 4, 2020, the IT Department will run a process to open the 2021-22 school year for scheduling. As in past years, this process will articulate students to their next year’s school based on their current school and grade level, neighborhood school, and boundary exception. PowerSchool will be available during the setup process, which will be completed by 6:00 AM on Monday, December 7, 2020.

All non-resident students must have a current and accurate boundary exception before 4:00 PM on Friday, December 4, 2020. Non-resident students without a boundary exception will be articulated back to their neighborhood school. To assist schools, we recommend running the Non-Resident Students report to check for students without boundary exceptions. To run this report select System Reports, then select the sqlReports tab, then look under the Enrollment reports. If you need assistance with verifying boundary exceptions, please contact Alma Diaz ([email protected]) or Yvonne Torres ([email protected]) in the Neighborhood Schools and Enrollment Options Department.

IT will be setting up the 2021-22 Scheduling Scenario and attaching the Course Catalog for all district-run Secondary schools in PowerScheduler. Any changes to IT’s default scenario should be done during the Master Schedule Preparation Workshops or at scheduling Open Labs. Training and Open Lab sessions will be offered beginning in January for site staff responsible for the Course Request Management page’s technical setup in PowerScheduler. Please sign up in Professional Learning.

The following changes will be in effect in PowerSchool as of Monday, December 7, 2020:

  • PowerScheduler will be accessible to users in certain security roles: Power User, Course Requests, View Only, Behavior and Scheduling, and School Administration. Please note, the PowerScheduler link will be hidden from schools which do not use PowerScheduler (i.e. Elementary Schools).
  • District managed schools will see the 21-22 term in PowerSchool, and in PowerScheduler the scheduling year will be set to 2021-22.
  • Charter schools must submit their 2021-22 term dates to the Charter School Office for IT to configure their next year’s terms.
  • Course Requests: PowerScheduler will be available to begin course request entries or the course request management process in PowerSchool.
  • The District Search page will be available for changing students’ next year school and grade, for students who will be new to your school next year.
  • The following pages can be used to change a student’s next year school and next grade:
  • Set Next School and Grade, under District Search
  • Scheduling Setup page
  • Preferences tab, under PowerScheduler, Students
  • Re-Enroll in School tab, under District Search, Student Transfer
  • Re-Enroll in School page
  • The following reports will be available in the Enrollment section of the sqlReports tab:
  •  Next Year All Students
  • Next Year Incoming Students
  • Next Year Outgoing Students
  • Students Who May Be Missing Next School  
  • The following reports will be available in the Scheduling section of the sqlReports tab:
  • Invalid Course Requests from Another School
  • Next Year Course Requests
  • Next Year Sections in PowerScheduler
  • Next Year Sections Special Program Counts
  • PowerScheduler - Program Balancing Tags