Opening of School Information and Reminders

Opening of School Information and Reminders
Posted on 08/17/2021 at 11:30

We hope you had a restful summer break. Welcome back! 

IT trainers have created a detailed Opening of School Guide for Power Users job aid to support schools as they prepare to start school year 2021-22. The job aid covers essential items to check before and after the first day of school. Additional reminders and important information about the opening of school are listed below.

  • InfoSnap New Student Online Enrollment: Please continue to monitor the submission workspace in InfoSnap, and work with parents to process the records in a timely manner. A number of applications remain in pending status in InfoSnap.
  • Prevent Creating Duplicate Student IDs: Before enrolling a new student, you must check to see if the student was previously enrolled in a San Diego Unified School. Many students already have a district ID, and a thorough search will eliminate the chance of creating duplicate enrollment and multiple student IDs for the same student. Refer to the Preventing Duplicate Student IDs job aid for more information.
  • Enrollment Form updates: It is crucial that student demographic data is current and up to date in PowerSchool. As 2021-22 enrollment forms are received and entered in PowerSchool, be mindful of completeness, and ensure questions are updated where parents can ‘Opt Out,’ give consent or require a ‘Yes’ or ‘No’ response.
  • Food Services PINs: Food Service Keypad PINs for the 2021-2022 School Year will only be used at Middle and High School sites due to USDA waivers that allow all students to eat at no cost. On Wednesday, August 18, 2021, the PINs will be available to print onto student schedules. PINs are also readable through a student’s id card with a barcode. New and transferred students will be assigned PINs typically within four days after being enrolled in PowerSchool. If you see issues with the Student PINs, check with the Food Services Site leader first, and if additional support is needed, please contact Food Services IT at 619-605-8827
  • Parent Portal Access Report: Schools can run the Portal Access for Parents and Students report to view active students and information on whether parent portal and student portal access is enabled. To run this report, under Reports on the left-side menu, select sqlReports, and then expand the group of Parent/Student Portal reports. For instructions on how to enable Parent Access or Parent Portal Implementation at your site, please refer to the Parent and Student Portal Administration handbook.
  • Secondary Schools: Check that the periods and times listed in your Bell Schedules align with your committed master schedule. Bell Schedules and Calendar entries will be locked after September 14, 2021.
  • Student Schedules: As secondary schools begin printing student schedules, they may notice a string of code, called a splitter key, located at the top and bottom of a generated pre-built PowerSchool report. This is normal. The splitter key enables Digital Document Delivery to recognize the student on each generated report and match it to the appropriate parent/guardian email.
  • LCFF Alternate Income Form: To assist schools with monitoring which parents have or have not submitted the form in the Parent Portal. Schools can run the LCFF Form Information report. To run this report, under Reports on the left-side menu, select sqlReports, and then expand the group of Parent/Student Portal reports.