IT Department

 San Diego Unified School District is adding a new feature to PowerSchool that allows schools to email PDFs through a new Digital Document Delivery Portal. Any Parents/Guardians that have access to a student’s record via the Parent/Student Portal will be automatically enrolled in receiving these digital document emails. If a student has no associated parent portal users with the appropriate access, then the email address listed on the enrollment form for any Parent/Guardian contacts with online access to information will be enrolled.

Parent Portal Tip

This video describes how parents/guardians can manage Digital Document Delivery Preferences in the PowerSchool Parent Portal

Recipient email address management

To manage the email address associated with a student, or to opt a student out of Digital Document Delivery, please login to the Parent/Student Portal, or contact the school of the student’s enrollment.

Managing email addresses using the Parent/Student portal

1. Login to the Parent/Student Portal account that has access to the student’s records online
2. Click Email Notification
3. Click Document Delivery tab
4. Modify email addresses listed as needed; multiple email addresses should be separated by a comma
5. If you would like to opt this student out of Digital Document Delivery clear the Opt-In checkbox and click Submit

Password management

Digital Document Delivery has the ability to encrypt any documents sent using the service with a password. To view or change the password used to encrypt future student documents sent using Digital Document Delivery, please login to the Parent/Student Portal, or contact the student’s school of enrollment.

Managing passwords using the Parent/Student portal

1. Login to the Parent/Student Portal account that has access to the student’s records online
2. Click Email Notification
3. Click Document Delivery tab
4. To view or delete the current password
   
   1. Click Manage stored password
   2. If you would like future documents to not have a password click Clear Password, otherwise click Cancel
5. To set a new password type it in the PDF Password and Verify Password field and click Submit

Receiving and opening your documents

When a document is sent using the service you will receive an email from [email protected] and will receive a link to the document download portal where you can view or download the PDF. You will have two weeks to download the document. Please note that any password set in the above steps will be required each time you open the document.